Planning and Organisation
When planning for the Event we arranged a meeting at Bar 42 instead of Coast Cafe as it seemed more reasonable for us as there was no costs as apposed to Coast.
I went to this meeting and took some notes of what Mark said to us about what we would need to do on the night and what time he preferred us to start and finish. As we wanted to have DJs to play instead of bands we would need to get the equipment such as the CDJs and the controller.
When going to the meeting I also asked if I could take pictures of the venue so that I could use these images to remind myself what the venue is going to look like for the day so I knew how big the stage is, the bar, seating areas... as this would help with the planning for the Event.
This is a plan that Scott made so that we knew who would be posting on our event page each day for a week and what we were going to be posting. This was a good idea and worked well for a while, however, after this there was no more discussion on what would be posted and by whom. I felt that Scott ended up posting on the page quite a lot more than the rest of us and of different things that I wouldn't have necessarily posted myself. I felt it should have been discussed as a group to make sure the page stayed a group thing and we all agreed on what was going to be posted before.
We researched different websites online to find out different platforms we could post our event on. We then decided that we would each look at a few websites and share our event on them. This worked well as we all got involved in promoting the Rewind Night.
Furthermore I decided that I wanted to discuss changing some things about the event. I personally felt as though there were too many posts on the event page that were being posted without a group discussion, about costumes and movie songs. I felt not many people would want to buy costumes for this event at Bar 42 and I thought it would have been a more casual dress up where people could wear some clothes that they maybe used to wear in the 90s, and I felt that it was turning into a bit of a kids Disco and not really the vibe I would have gone for, if it was just me. I also felt that we needed to talk more about the playlist and DJs as I thought it would be best if we had more DJs playing as opposed to just one DJ. That way it would give DJs less time playing so they could have a break and it would be a good way to promote more than one DJ, perhaps from the college who were just starting out. I also didn't really agree with having karaoke as when I went for the meeting they said they already have karaoke nights on the days where its not very busy. However, we needed to give the DJ a break if we only end up with one so we would have to add something so that there was still something going on during that time. As a group we then decided on having a meeting on Tuesday to discuss these issues and change some things. If I were to do this again I would have done some things differently and have resolved issues earlier as we left it a bit late and were left with little time before the Event. It would be good if the college had a database of artist that we could call up for events, especially as they will be doing their course and will want to get publicity and practice. The database could have what they do and the genres they play. This would have helped when our DJ let us down
For research I looked at other 90s Events that were happening in my area to give me ideas of what music to include in the playlist. I will be sharing the playlist with the DJs so they could get ideas of music I wanted to be played and so that the DJs don't end up playing the same songs as this is very important in the DJing industry.
I also wanted to get ideas on how other people presented their events on Facebook so that when posting on our event page we could use the same sort of set out and ideas. I noticed with other events that after the original post, describing the event and a few ideas of the playlist that no one added further posts. I thought we should do similar to keep it looking professional so I added a post stating what was on our playlist.
Lastly I wanted to look at how the graphic design on the pages were laid out to again give me ideas.
I decided to look at different genres of 90s music as it would be better to play different genres throughout the night so that once it got later on into the event there was some more upbeat 90s music playing to get people up and dancing. I didn't think it was a good idea for a mix of all 90s music playing as it would get confusing and it was better to spilt up into the separate genres e.g. Indie/pop, rock then dance/club. This would also be helpful if there was more than one DJ because each DJ could play a different genre. After my suggestion an the sharing of the playlist I asked for this to be discussed in the meeting.
After a discussion we decided to try to get more DJs to play on the day, in which I contacted Charlee who is also a student from our college to ask if he would be able to DJ as well as our other DJ Kiana. He said he was happy to play which was great as this would mean we could have half hour of karaoke or song requests from the audiance while the DJs change over and have a break.
We decided to have a meeting before Thursday so that we could finalise everything. In which I wrote down ideas and questions to be sorted out before the night for example sorting the 90s songs into different genres and giving them to the DJs so that Kiana would play Indie/Pop then possibly a bit of Rock/Punk then we would get Charlie to play some Rock/Punk and then to finish off the night Dance/Club and sorting the times out of when each will play and when karaoke will be on in-between. Also finding out wether we should do karaoke and song requests and asking Mark if it is okay to start our Event at 7 instead of 8 to give more time.